Privacy Policy

ePayrollz America ("we", "us", or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website (epayrollz.com), submit a form, or use our services. By using our website or services, you agree to the practices described here.

1. Information we collect

Information you provide

• Contact details: name, business name, email, phone number, mailing address
• Business details: state, entity type, number of employees, services of interest
• Information you share during onboarding (employee data, financial records) is governed by a separate Services Agreement.

Information collected automatically

• Device and browser information, IP address, referring URL, pages visited, time on page
• Cookies, pixels, and similar tracking technologies (see Section 5)

2. How we use your information

• To respond to your inquiries and provide quotes
• To deliver the services you've engaged us for
• To comply with legal, accounting, and regulatory obligations
• To improve our website, marketing, and services
• To send you newsletters or service-related communications you've opted into

3. How we share your information

We do not sell your personal information. We share information only with:

• Service providers (e.g., cloud hosting, payment processors, CRM, email delivery) bound by contractual confidentiality obligations
• Tax authorities and government agencies as required by law (e.g., IRS, state revenue departments)
• Professional advisors (e.g., legal counsel, auditors) under confidentiality obligations
• Third parties when required by law, subpoena, or to protect our rights

4. Data security

We employ industry-standard safeguards including 256-bit AES encryption at rest and in transit, SOC 2-aligned access controls, mandatory multi-factor authentication for staff, restricted-access client portals, and routine security reviews. No method of transmission over the internet is 100% secure; we cannot guarantee absolute security.

5. Cookies and tracking

Our website uses cookies and similar technologies, including:

• Essential cookies — required for the site to function
• Analytics cookies — Google Analytics 4 and similar to understand traffic patterns
• Advertising cookies — Meta Pixel, Google Ads, LinkedIn Insight Tag for retargeting and conversion measurement

You can manage cookie preferences through our cookie banner or your browser settings. Disabling cookies may limit site functionality.

6. TCPA & SMS disclosure

By providing your phone number on any of our forms, you expressly consent to receive calls, text messages, and emails from ePayrollz America at the phone number provided, including via automatic telephone dialing systems and pre-recorded or artificial voice messages. Consent is not a condition of purchase. Message and data rates may apply. Message frequency varies. Reply STOP to opt out of SMS at any time. Reply HELP for help. We will honor opt-out requests within 24 hours.

7. California residents (CCPA / CPRA)

California residents have the right to (a) know what personal information we collect and how it's used, (b) request deletion of personal information, (c) opt out of the sale or sharing of personal information (we do not sell), and (d) non-discrimination for exercising these rights. To exercise these rights, email privacy@epayrollz.com.

8. European residents (GDPR)

If you are located in the European Economic Area, UK, or Switzerland, you have additional rights under GDPR including access, rectification, erasure, restriction, portability, and objection. To exercise these rights, email privacy@epayrollz.com.

9. Children's privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have, please contact us and we will delete it promptly.

10. Data retention

We retain personal information for as long as needed to provide services, comply with legal obligations, resolve disputes, and enforce agreements. Payroll and tax records are retained per IRS retention requirements (generally 7 years).

11. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email or a prominent notice on this site. The "Last updated" date at the top reflects the most recent revision.

12. Contact us

Questions about this Privacy Policy? Email privacy@epayrollz.com or write to:
ePayrollz America, Privacy Office
[Mailing Address], United States